Meeting and Event Space Request Form

Welcome! We are excited you are interested in using our event space. Please use this form if you are an off campus group, are a member of the UW community or you represent an RSO.

We will respond to your request by email within 3–5 business days. Submitting this form does not guarantee your reservation. Only an email confirmation ensures your room is reserved.
Before requesting meeting space, please read our meeting space policies.
Please contact us if you have any questions. Have a great meeting!

Please reserve meeting space at least 10 business days in advance and no earlier than one year in advance.

Contact

First and last name:

RSO, UW Department, or Off-Campus Organization:

Email:

U.S. phone number:

Event information

Event title and description:

Event date:

Please enter a date for your even. E.g. 09/10/2026

Event time (2 hour minimum):

Number of expected attendees:

Estimated percent of attendees who are UW students, staff, or faculty:

RSO adviser name (required for RSO events):

RSO adviser contact info:

Use of University Facilities (UUF) form:

Yes

Not required

Our event needs catering:

Yes

This is a youth program (children 17 years or younger):

Yes

Please describe the audio-visual needs for your event and include any additional details to consider:

Payment Information

Select your preferred payment method below; please note that to be eligible for the UW Department rate you must select UW Cost Center Worktags:

Credit Card or eCheck

UW Cost Center and Worktags

Please enter UW Cost Center Worktags below; at minimum, we require a valid UW Cost Center, Resource Number, and Requestor EID:

Please read our Meeting and Event Spaces Policies.

Yes, I have read and understand the HFS Meeting space policies